Vehicle tracking can be essential to growing your business and helping ensure the performance and safety of your employees.
Make sure you’re set up for success by reviewing the top five ways to prepare for implementing a vehicle tracking solution.
Make sure you understand everything you’re agreeing to. Most providers ask that you sign an initial two- or three-year contract. This time frame is standard, but variables of the contract can cause problems if you don’t pay close attention.
For example, some vendors may slip automatic renewal clauses into your contract, or surcharges for additional devices or software upgrades.
Purchasing and implementing a vehicle tracking solution isn’t a one-size-fits-all proposition. A poorly defined strategy for installation, configuration and organization-wide adoption and training will impact its success.
Make sure you have a deep understanding of what your vendor proposes, paying attention to how they’ll integrate with your existing technology and business processes. Finally, your provider should provide service guarantees at key intervals to optimize your solution and add features.
Make sure you set yourself up for success — and that you understand the metrics by which you’ll define that success.
The upfront cost of vehicle tracking can be split into two categories: strategic metrics and tactical metrics. Strategic metrics tackle issues that develop over time, impacting policy and overall operations. Examples include optimizing route scheduling and personal vs. professional vehicle use policies. Tactical metrics more quickly impact the business. Examples include employee driving habits, maintenance records for individual vehicles and individual personnel efficiency.
For example, without vehicle tracking it’s difficult to rely on anything but the honor system to distinguish between professional and personal use of company vehicles. Consumables such as fuel are trackable expenses that can be lowered through a vehicle tracking system.
Driver understanding and adoption is critical to achieving projected ROI. For example, while it can help reduce overtime costs, a vehicle tracking solution can also contribute to fairer overall wages for drivers and calculate wages and overtime payments based on actual hours worked.
Vehicle tracking also helps reward performance. Software that tracks driver speed and location can recognize a route-optimized driver who delivers on time and efficiently with minimal idling time.
Conversely, vehicle tracking solutions can cut down on bad behavior such as:
When employees understand the activity that’s being tracked, they are more likely to hold themselves accountable for reaching these benchmarks. And vehicle tracking helps employers respond quickly in emergencies and dispatch necessary resources to ensure employee safety.
No vehicle tracking solution can ensure compliance, but it should complement your compliance practices. It’s also important that your vendor understand regulations and mandates and be able to show how their solution supports compliance and regulation. For example:
The FMCSA hours of service (HOS) rules are designed to eliminate the type of drowsiness that can lead to crashes. Make sure that your solution provider is aware of HOS rules and that they offer solutions that work to prevent violations.
Short for compliance, safety and accountability, CSA scores are calculated from the last 24 months of a company’s safety data, including roadside inspections, crash reports, investigation results and registration details.
The right solution will help you excel in each category and earn the highest score possible.
Vehicle tracking is a powerful tool in the pursuit of greater profits, accountability and performance. By rigorously researching a provider and scrutinizing every detail of a prospective solution down to the fine print in your contract, you can ensure a successful implementation, encourage employee adoption and deliver on your expected ROI.
Driver safety is a top priority for fleet managers. Watch this free on demand webinar to learn how fleets are using telematics technology to improve safety and shape driver habits.
UScellular offers a broad suite of business technology solutions — all backed by a network with national coverage that works wherever you are, even in rural areas.
To learn more on how vehicle tracking can benefit your business, call 866-616-5587 today for a free informational consultation.